All CaterShift Features

Everything CaterShift offers to streamline scheduling for UK hospitality teams.

General

  • Fully functional on mobile, tablet and computer
  • Built with modern, state of the art software for 2025
  • Fixed pricing - never based on number of sites or users
  • No app install required for employees
  • Unlimited managers, employees and casual workers
  • Human, UK-based support
  • Compliant with UK employment law
  • Navigation guard prevents losing unsaved changes
  • Create, validate and publish complete schedules in seconds
  • Secure authentication to protect data

Dashboard

  • Web-based - no installation needed
  • Realtime overview of current/upcoming shifts & unavailability
  • Displays staff birthdays

Roles

  • Six role types: Paid Work, Paid Break, Unpaid Break, Paid Leave, Unpaid Leave, Unpaid Overtime

Workers

  • Filter current and former workers
  • Search workers by name
  • Schedule rate-of-pay changes
  • Assign roles & competence levels
  • View & edit shifts easily
  • Support for recurring or specific unavailability
  • Strict or optional unavailability enforcement
  • No credit card required for the 32-day free trial

Schedules

  • Printable finance screen with hours and costs by day, role, worker
  • Duplicate 7-day or single-day schedules
  • Unlimited custom templates
  • Quick Hours Planned vs Filled overview
  • 1-7 day schedule support
  • Highlight shift gaps
  • Breaks and time-off scheduling
  • Overlapping shift protection
  • Quick assignment buttons for breaks/lunches
  • Assign multiple people to same role for break cover
  • Only eligible workers are assignable (based on competence and availability)
  • Live legal validation for: breaks, shift spacing, daily/weekly max hours, rest periods, etc.
  • Realtime, color-coded schedules
  • See currently assigned workers during edits
  • Quick-view worker details when assigning: cost, age, hours, last shift, average hours
  • Schedules are published via sharable links (email, WhatsApp, etc.)
  • Unpublish or amend schedules anytime
  • Out-of-date schedules are clearly flagged
  • 'Copy Link' button for easy sharing
  • Workers can filter their own shifts on published schedule

Reports

  • Filter by date and worker
  • All reports are printable
  • Interactive graphs included
  • Accounting-friendly summaries
  • Reports available:
    • All Paid Hours / Costs
    • Paid Breaks
    • Paid Leave
    • Unpaid Breaks
    • Unpaid Leave

Employment Law

  • Select country to view applicable employment laws
  • Customise rules as needed

Templates

  • Unlimited custom templates for holidays and special events

Permitted Users

  • One master account per CaterShift customer
  • Master can invite and remove other users
  • New users require a custom password
  • Restricted access to relevant data only

Invitations

  • Users can view and manage invitations sent to them

Setup Wizard

  • Start using CaterShift in minutes with a simple setup wizard
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